Job Description

Hey You! Yeah, You.

Are you a total doer? A go-getter? The kind of person who  lives for crossing things off the to-do list, finds joy in solving problems, and thrives on being the glue that holds everything (and everyone) together?

Well… we’ve got a role for you. Our company is growing fast and we need an all-in-one powerhouse: someone who’s equal parts executive assistant, operations guru, QuickBooks wizard, and positive-energy machine. You’ll help steer the ship alongside the CEO – in business and sometimes in life – keeping everything running like a well-oiled, slightly caffeinated machine.

What You’ll Be Doing (aka: Your Superpowers)

• Keep the CEO organized and focused.
• Manage email, make calls, coordinate meetings, and handle personal tasks like a trusted right-hand human.
• Run operations: help build, optimize, and document business processes like a boss.
• Own the books! Manage multiple businesses in QuickBooks Online. Handle entries, invoicing, payments, reconciliations – and make it all look easy.
• Do research like a detective – from software tools to travel itineraries to "hey, find me a great photographer for next week."
• Be the internal engine that keeps projects moving – following up, checking in, and making sure nothing slips through the cracks.
• Laugh with us. Build something great. Bring your full self and thrive.

You’ll Thrive Here If You…

• Are wildly organized and can juggle 7 things without breaking a sweat
• Love systems, processes, and making chaos into order
• Have excellent communication skills (written and spoken)
• Know QuickBooks Online like the back of your hand
• Can adapt quickly, switch gears, and learn on the fly
• Are down for a mix of business + personal assistant tasks
• Have great vibes, high integrity, and a get-it-done attitude
• Want to grow with a company and help build something awesome

Bonus Points If You…

• Have experience working directly with CEOs or founders
• Are local to NY and can do occasional in-person errands or meetings

Why You’ll Love Working With Us

• We move fast, we care deeply, and we have fun doing it
• You’ll have tons of ownership and impact from day one
• Flexible hours, remote-first
• Room to grow into a larger role over time
• We value people who love what they do and do what they say

Sound like you? Awesome. Drop us a message with your resume, a few lines about what makes you tick, and your favorite productivity hack or app. (Just for fun.)

Let’s build something incredible together.

Job Tags

Similar Jobs