Job Description

Position : Assistant Property Manager

Reports to: Property Manager

Responsibilities:

• Assist in financial oversight of the property, including preparation of annual budgets and capital plans, monthly and quarterly reporting, annual operating expenses, and real estate tax reconciliations
• Review monthly General Ledger and financials to ensure all income and expenses are reflected properly.
• Review aged receivable reports and follow up with Tenants for collection.
• Assist in contract service administration and the day-to-day monitoring of vendor performance to ensure full compliance with our client’s specifications and standards
• Track vendor service contracts and certificates of insurance to ensure all are up to date, and if renewal or bidding a service is needed, inform the manager.
• Be familiar with all pertinent documents for the building, including leases, management agreements, and leasing materials.
• Ability to read and abstract tenant leases as they pertain to building issues, billing, operating expenses, and tenant usage rights.
• Assist in oversight/coordination of tenant improvements and base building work.
• Assist with all tenant relations and communication, displaying a positive and prompt response to all requests from tenants. Conduct regular follow-ups to ensure a consistent approach to the tenants’ needs. Resolve any tenant issues promptly and escalate as appropriate.
• Assist with lease administration and coordinate with the Leasing group and outside brokers as required

Qualifications:

• 2-3 years’ experience in commercial property management
• Strength in both operational and administrative/financial aspects of real estate management
• Leadership skills and team orientation
• Familiarity with Microsoft Office, Word, Excel, and Yardi Real Estate accounting applications
• Ability to effectively communicate with managers, engineers, vendors and tenants in a professional manner

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