Job Description

Harvest Community Church (PCA) is seeking a full-time office administrator to oversee a variety of office responsibilities that are important to the day-to-day operations of the church. These responsibilities are outlined below.

Responsibilities:

• Answer phone, take messages, and manage voicemail
• Manage/purchase church office supplies (e.g., copier, hymnals, Bibles, etc.)
• Manage church calendar of events (Planning Center/Google Calendar/Website)
• Update church website, including uploading sermons
• Manage Harvest’s social media profiles
• Maintain directory information and email list (Planning Center)
• Communicate prayer requests and other needs via email (Planning Center/Mailchimp)
• Create, edit, and print weekly church bulletins
• Work in concert with volunteers and worship leaders to create and edit weekly slides on Proclaim for Sunday worship service
• Work in concert with volunteers to schedule workers for each Sunday and special events (Sound people, slide turners, watchmen, etc.) (Planning Center)
• Coordinate communication, scheduling, resources, and supplies, and other administrative aspects of the work of the various ministries at Harvest (e.g., Children’s Ministry, Women’s Ministry, Leadership Development, etc.)
• Ensure each classroom is set up for Sunday morning, and that the sanctuary is stocked with pens and communication cards for Sunday mornings.
• Update and restock resources available to the congregation in the parlor
• Communicate to congregation digitally by email through Planning Center, the “This Week at Harvest” email, and occasionally for other events
• Receive, distribute, and send mail, as necessary
• Manage physical communication platforms at the church (marquee, bulletin boards, signs, etc.)
• Be the liaison for all outside groups (e.g., Metro ESL, etc.)
• Assist the Treasurer with organizing bills to pay, uploading invoices into QuickBooks, managing receipts and expenses, and other financial-related tasks as assigned by Treasurer
• Create sermon videos, audio, and transcriptions; upload sermons to YouTube and website
• Assist with livestream management
• Develop project proposals and project cost estimates; coordinate and oversee work with vendors as authorized by the Session and/or Diaconate
• Complementary to the work of the custodian to keep the building clean, oversee the general upkeep of the building (organization of displays and shelves, refreshing bulletin boards, identifying areas in need of maintenance, etc.)
• Transcribe sermons

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