Job Description

DEVELOPMENT DEPARTMENT ASSISTANT

DESCRIPTION

Floral Services, LLC, is looking for a Development Department Assistant to provide support and assistance to the product development department throughout the development process, with a focus on sample management. Our ideal candidate has meticulous attention to detail, a love for home décor, and enjoys being hands-on with products. This is a skilled and responsible position requiring great communication skills, and the ability to work in a fast-paced environment.

The Development Department Assistant will be responsible for requesting, tracking, checking in, labeling, and photographing development samples for multiple projects within the decided-upon timeline. They will also effectively monitor and present sample updates to relevant team members.

Floral Services is headquartered in the Iron Fireman Collective building in SE Portland, Oregon. As an industry leader we design and produce a wide array of floral hardgoods, seasonal décor, candles, plush toys and more for retailers throughout the US and globally. We have grown consistently since 2004 and are focused on expanding both our product line and customer base. Our team is nimble, innovative, and resourceful. We value hard work, flexibility, collaboration, and curiosity.

This role is full-time, ranging between 35-40 hours per week, with a requirement to be on-site.

ESSENTIAL FUNCTIONS

• Work effectively under time constraints to meet deadlines and manage several different tasks concurrently
• Excellent written, verbal, and electronic communication skills, effective with overseas and international communication
• Ability to exercise independent judgment and carry out job functions with or without direct supervision
• Ability to be a team player and foster a commitment to teamwork with other associates
• Ability to take direction, be proactive and have strong problem-solving skills
• Having meticulous attention to detail. To demonstrate your ability, please include the words “Plush Flower“ in the subject line of your cover letter.

RESPONSIBILITIES

• Track new sample developments through email and follow up on ready dates with buying agents
•  Own the sample request process & monitor/schedule delivery of samples from overseas
• Update sample statuses in a shared tracking sheet
• Report sample status to cross functional teams and troubleshoot for any roadblocks to on time delivery
• Locate samples upon arrival and review for accuracy to what was requested
• Sort samples into appropriate categories, check-in using tracking sheets
• Photograph samples and be responsible for lighting, proper focus, exposure, composition, color balance, image format and resolution to satisfy each job (this is a trainable skill and previous experience is not a requirement)
• Edit photos according to customer specifications
• Notify appropriate team members to continue the next steps in sample life cycle
• Prepare shipment check in forms for incoming air shipments to ensure all pallets and boxes are received
• Create customer sample labels and apply to all samples
• Pack and ship samples (4 boxes or less)
• Coordinate with Operations to schedule packing assistance (4 boxes +) and truck delivery to customer meetings
• Add item notes and testing requirements to the PO Notes column in the cost file for relevant items
• Create item line sheets in Excel and compile sample catalogs in PowerPoint
• Title sample photos with correct item number naming system
• Upload photos to our ERP software system
• Save factory catalogs and organize by country/year
• Update candle fragrance files
• Assist the development team with creative projects and file setup
• Availability to travel to customer meetings and set up samples

QUALIFICATIONS

• Associate degree or equivalent experience
• Strong Microsoft Office experience, specifically Excel
• Strong verbal, written, and organizational skills
• Graphic design or photography experience is a major plus, but not a requirement!

The job description is designed to accurately reflect job duties. However, it may not be all inclusive and other job-related duties may be required.

FEATURED BENEFITS

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)

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