Job Description

Acara Solutions is seeking a direct hire Legal Assistant/Secretary in Williamsville, NY! 

Type: Direct Hire

Salary: Up to 55,000, DOE

Schedule: Full-time, 100% onsite 

Roles and Responsibilities

• Provide comprehensive administrative and legal support, including drafting legal correspondence, pleadings, summons/complaints, discovery, subpoenas, and preparing reports, presentations, and business materials.
• Manage records and files by ordering and organizing medical records, maintaining physical and electronic filing systems, and recommending process improvements.
• Coordinate calendars and scheduling, ensuring strict adherence to deadlines for depositions, court appearances, client conferences, and attorney meetings.
• Assist attorneys directly through meeting preparation, note-taking, and supporting the firm's Continuing Legal Education program.
• Handle client interactions by fielding calls, documenting concerns, problem-solving, and maintaining professional communication with prospects and clients.
• Provide general office support, including screening correspondence, managing emails, and working collaboratively as a reliable and engaged team member.

Job Requirements

Required Skills / Qualifications:

• Bachelor's degree or equivalent experience
• Experience in managing multiple priorities, efficiently manages time and capacity
• Proficient with Mac computers
• Proficient in Microsoft Office, Adobe; willing to learn Canva

Preferred Skills / Qualifications:

• Litigation, including personal injury experience preferred
• E-filing experience via NYSCEF preferred

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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