Legal Operations Assistant Job at Beacon Hill, Philadelphia, PA

b1RqVGFsQjhNUDkyTE9ydy9sK2V0cVhNK0E9PQ==
  • Beacon Hill
  • Philadelphia, PA

Job Description

Beacon Hill is seeking a highly organized and proactive Legal Operations Assistant to join a in-house Legal team at a Pharmaceutical Company. This role is essential to ensuring the efficient and effective functioning of the department, with responsibilities spanning legal workflow coordination, technology support, vendor management, and compliance-related processes. This is an exciting opportunity to contribute to a dynamic legal team and work cross-functionally with finance, compliance, and business stakeholders worldwide.

Responsibilities

  • Candidates will be supporting legal operations initiatives across the global legal team, including:
    • E-billing and matter management using CounselLink
    • Contract workflows and document retention
  • Administer and maintain legal technology platforms, including:
    • Contract lifecycle management (CLM) systems
    • Legal spend management tools
    • Legal document repositories
  • Track and report on legal department spend
  • Assist with invoice processing, budgeting, and quarterly accruals
  • Collect and analyze legal operations data, and support reporting of key metrics and performance indicators
  • Collaborate with outside counsel and internal teams to:
    • Ensure proper invoice handling
    • Facilitate contract review, approvals, and execution
  • Maintain and organize legal records, contracts, and policies to ensure audit readiness and regulatory compliance
  • Minimum of 3 years of experience in legal operations, legal support or contract administration preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Contract work, Worldwide, Flexible hours,

Similar Jobs

Insight Global

Heavy Equipment Operator Job at Insight Global

 ...Job Title: Heavy Equipment Operator (Excavators and Earth Removal Equipment) Job Summary: We are seeking a skilled, experienced, and reliable Heavy Equipment Operator to join our team. The ideal candidate will be responsible for operating excavators and other earth... 

Ultimate Staffing

Family Enrollment Specialist - Call Center CSR Job at Ultimate Staffing

 ...recognized with all industry's top awards for: The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client...  ...Support Specialist Salary: $18.50/Hour Location: Remote Key responsibilities include: Build strong relationships... 

Jeffco Public Schools - Colorado

Special Education Teacher Job at Jeffco Public Schools - Colorado

 ...hired by Jeffco Public Schools must reside within the state of Colorado. ABOUT THE JOB We are hiring for Special Education Teachers!! Please see the different types of roles we are hiring for at many of our schools across Jefferson County: SSN (Significant... 

Catapult Solutions Group

Security Systems Installer Job at Catapult Solutions Group

 ...Security Systems Superintendent Dallas TX On-Site Job Description The Senior Level Security Superintendent is responsible...  ...and alarm systems Coordinate with law enforcement, emergency services, and other external security agencies Manage emergency response... 

MidPoint Technology Group

Audio Visual Engineer (AutoCAD Focus) Job at MidPoint Technology Group

 ...Working in concert with our Engineering Manager and operation staff, the audio visual Production Engineer we select will have overall responsibility for developing engineering drawing packages to include elevations and line drawings for assigned AV projects. An audio...