Job Description
Work mode: Hybrid Job Region(s): Rockford, Illinois & Remote
HR@MeiborgInc.com
Safety Coordinator
Safety Coordinator
About Meiborg:
As an industry leading logistics company, Meiborg provides safe and reliable transportation services to a diverse group of customers throughout the United States. With a reputation for providing only the best in transportation and warehousing, our professional customer support staff deliver the highest levels of efficiency and performance for our customers.
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Mission: Improve short- & long-term profitability by promoting a culture that prioritizes & owns the safety & quality experience at Meiborg for its employees and public.
Position Purpose:
The Safety Coordinator provides administrative support for all safety and compliance functions across the fleet. This position maintains safety records, processes documentation, supports regulatory compliance, and assists the Safety & DOT Manager with day-to-day operational tasks.
Essential Responsibilities:
Driver Qualification File Management:
- Audit driver qualification files for DOT compliance
- Identify missing or expired documentation
- Audit medical certifications and CDL license endorsements
- Respond to employment verification requests from other carriers
- Maintain organized filing systems for all driver records
Claims Administration:
- Log and track all claims in company systems
- Update McLeod Safety Module with claim information
- Maintain Claims Tracker with current status
- Organize and file all claims documentation
- Track claim deadlines and notify Safety Manager
Accident Documentation:
- Compile accident documentation including statements, photos, and reports
- Pull and preserve dashcam footage from Motive system
- Update McLeod with complete accident details
- Maintain DOT-required accident register
- Support Safety Manager with accident response
Equipment Damage Tracking:
- Document equipment damage incidents with shop
- Track repair costs and prepare driver charge documentation
- Submit damage charges to accounting for processing
- Maintain equipment damage database and recovery tracking
Motive Software Administration:
- Manage Motive tablet inventory and assignments
- Troubleshoot tablet issues and coordinate replacements
- Support drivers with basic Motive app questions
- Retrieve dashcam footage as needed
System Maintenance & Record-Keeping:
- Daily data entry in McLeod Safety Module
- Scan and organize all safety documentation
- Ensure records are accessible and audit-ready
- Generate reports as requested
Compliance Support:
- Support regulatory filings and registration coordination
- Assist with drug and alcohol program administration (joint with dispatch)
- Maintain compliance documentation
- Track deadlines and provide administrative support to Safety Manager
Other duties as assigned.
Qualifications :
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Excellent written and verbal communication
- Ability to manage multiple priorities and meet deadlines
- Self-starter who works independently and escalates appropriately
- Professional demeanor with internal and external contacts
- Understanding of DOT/FMCSA regulations
- Experience with transportation management systems (McLeod, Motive, etc.)
- Prior experience in trucking or logistics
Details
- Work Address : Rockford, Illinois & Remote
- Work mode : Hybrid
- Lifting requirement (lbs) : 15
- Physical tasks :
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to work remotely & after hours as needed.
- Must be able to type 40 words per minute.
- Must have good eyesight, correctable to 20/20.
- Must be able to lift 15 pounds at times & walk the floor to help staff.
- Benefits :
- Comprehensive benefits package including Medical, Dental, Vision, and Rx
- PTO benefits
- 401k with company match
- Company paid Chiropractic
- Short Term Disability
- Life Insurance
- Education : GED or HS diploma required; associate degree preferred.
- Pay Notes : Based on education, experience, and credentials
Job Tags
Temporary work, Work at office, Remote work,